PH-Executive Assistant to the CEO

Eggs Unlimited is one of the world’s largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry.


We are seeking a highly organized and proactive Executive Assistant to provide top-tier support to our CEO. This role requires a self-starter with exceptional organizational skills, the ability to manage complex schedules and event logistics, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, responds effectively to urgent situations, and demonstrates flexibility and discretion. This position involves responsibilities outside standard working hours to ensure seamless executive support.
 

Must have experience supporting a C-level executive.

Responsibilities:

• Manage and optimize the CEO's calendar, coordinating appointments, meetings, and events with precision.
• Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups.
• Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations.
• Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
• Monitor and adjust itineraries in real-time to address changes or disruptions.
• Organize and execute events, showcasing exceptional planning and attention to detail.
• Reconcile expenses and maintain detailed records of financial transactions.
• Conduct research, prepare documents, and collect information to support decision-making and conserve the CEO’s time.
• Assist with ad hoc personal tasks, such as scheduling personal appointments.
• Adjust to the CEO’s dynamic schedule, providing real-time updates and support as needed.
• Be accessible outside traditional office hours to address urgent matters.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business.

Qualifications:

• Minimum 5 years of experience as an executive or personal assistant in a high-demand environment.
• Proven experience supporting the C-suite.
• Superior organizational skills with meticulous attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in managing complex calendars and some travel arrangements.
• Adept at using technology, including solid proficiency with Microsoft Excel.
• Ability to anticipate needs, think critically, and offer solutions with minimal supervision.
• Demonstrates flexibility, resourcefulness, and a proactive attitude.

What we offer:

• Competitive salary
• Supportive work environment
• Company-provided equipment